The purpose of entering a cost centre budget amount is to create a 'budget bar', which allows the trip requestor/authoriser to visually see the amount of travel expenditure is remaining for the cost centre selected.
To create, edit or delete a cost centre budget
1. From the User Avatar, click Admin
2. From the Admin sidebar, click Cost Centres
3. Click Edit next to the cost centre you want to edit the budget for
NOTE: You can also create a new company cost centre from here
4. Edit the cost centre travel budget amount in the Total Budget field (and Current Spend, if applicable) then click Save.
The Current Spend figure will automatically alter as each trip request in completed, however, it may be adjusted to reflect additional expenditure (e.g. ancillary travel related items).
The amount is based on the 'quote' price and is only deducted once a trip request is approved. Example:
Traveller submits a trip request under the Cost Centre Finance, which has a budget of $10,000.
Authoriser approves the trip request for $2,000; the Finance budget is now $8,000.
Later, the Traveller contacts the TMC to change the itinerary; a new quote is uploaded and approved for $2,500. The Finance budget is now $5,500 (not $7,500).
Later, the Traveller contacts the TMC to cancel the trip request; the Finance budget remains at $5,500.